Public procurement for deliveries by open call for tender for the delivery of an so2 sniffer sensor system for installation on board of the airborne surveillance platform oo-mmm of the Royal Belgian Institute of Natural Sciences Call for tender



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Public procurement for deliveries

by open call for tender

for the delivery of an SO2 sniffer sensor system for installation on board of the airborne surveillance platform OO-MMM of the Royal Belgian Institute of Natural Sciences

Call for tender nr.: RBINS-SNIFFER-2016




TABLE OF CONTENTS


A.1.GENERAL PROVISIONS 3

1.Object, nature and awarding method of the contract 3

Messages 1.1.1.Object of the contract 3

Messages 1.1.2.Nature of the contract 3

Messages 1.1.3.Method of award of contract 3

2.Modalities 3

Messages 1.2.1.Variants 3

3.Contracting authority 3

4.Leading official 4

5.Execution time 4

6.Execution place 4

7.Submission and opening of tenders 4

8.Legislation and conditions of contract 5

9.Conflicts of interest 5

10.Tender 6

Messages 1.10.1.Signatures 6

Messages 1.10.2.Languages 6

Messages 1.10.3.Confidential information 6

Messages 1.10.4.Commitment period 7

Messages 1.10.5.Tender form and inventory 7

Messages 1.10.6.Other information and documents to add to the offer 7

11.Guarantee 8

12.Subcontractors and other entities. 8

13.Price 8

Messages 1.13.1.Pricing 8

Messages 1.13.2.Price Revision 9

14.Bail 9

15.Access rights and qualitative selection. 9

Messages 1.15.1.Access right 9

Messages 1.15.2.Qualitative selection 11

1.Award criteria 12

16.Provisional and final acceptance 12

17.Billing and payment 13

18.Result commitment 13

19.Delay fines 13

20.The contractor’s liability 13

21.Staff 13

22.Insurance 14

23.Confidentiality 14

24.Intellectual property 14

25.Durability 15

26.Disputes 15

A.2.TECHNICAL PROVISIONS 16

1.Context of the assignment 16

2.Project manager 17

3.Specification of the SO2 sniffer sensor system 17

4.Specification of the SO2 sniffer sensor software interface 18

5.Accompanying services 19

1.Available connections 19

Messages 2.1.1.ARINC 20

Messages 2.1.2.VGA 21

Messages 2.1.3.AIS and GPS 21

Messages 2.1.4.Power 21

2.Installation of the SO2 sniffer sensor system 22

A.3.Annexes 24


A.1.GENERAL PROVISIONS

1.Object, nature and awarding method of the contract

Messages 1.1.1.Object of the contract


This contract involves:

  • the delivery of a SO2 sniffer sensor system for installation on board of the airborne surveillance platform OO-MMM of the Royal Belgian Institute of Natural Sciences;

  • the provision of associated sniffer sensor interface software;

  • a number of accompanying services.

Further information is given in section B “Technical provisions” of this call for tenders.


Messages 1.1.2.Nature of the contract


This contract is a contract of deliveries.

Messages 1.1.3.Method of award of contract


This contract will be awarded by an open call for tenders.

2.Modalities

Messages 1.2.1.Variants


Variants are not allowed.

3.Contracting authority


The contracting authority is the Royal Belgian Institute of Natural Sciences (RBINS), Rue Vautier 29, 1000 Brussels, represented by its general manager Mrs. Camille PISANI.
The relevant department within the Institute is the Scientific Service MUMM, Gulledelle 100, 1200 Brussels, part of the Operational Directorate Nature of the RBINS.
All correspondence relating to this mission should be sent to the aforementioned Scientific Service MUMM.

4.Leading official


The lead official for this contract is:
Ward VAN ROY

Scientific Service MUMM

Gulledelle 100

1200 Brussel

Tel.: +32 2 773 21 39

Email: ward.vanroy@naturalsciences.be


5.Execution time


The execution of the contract is done in three phases:


  1. The first stage is applicable to the associated sniffer sensor interface software, this phase needs to be carried out at latest three months after the contract award.

  2. The second phase applies to the SO2 sniffer sensor system, this phase needs to be carried out no later than six months after the contract award.

  3. The third phase is applicable to the accompanying services. This phase shall initiate imidiatly after the delivery of the SO2 sniffer sensor system.

6.Execution place


Transport and installation will be organised by RBINS. The SO2 sniffer sensor system shall be preferably collected with the aircraft of RBINS. In case the premises of the supplier are located at a European airport, the SO2 sniffer sensor system shall be collected at the premises of the supplier. In case the premises of the supplier are not located at an airport the SO2 sniffer sensor system shall be collected at the closest airport. In case the premises of the supplier are not located in Europe, the SO2 sniffer sensor system must be delivered to the following address: Scientific Service MUMM, Gulledelle 100, 1200 Brussels unless the RBINS provides another address at the time of delivery, in those cases the shipping costs should be included in the tender.

7.Submission and opening of tenders


The tender is submitted on paper in triplicate in a permanently sealed envelope stating: the date of the opening session of the tenders, the call for tender number or the subject of the contract. The offer is delivered through a postal service or delivered by a carrier to:
Scientific Service MUMM

Attn. Ward VAN ROY

Gulledelle 100

1200 Brussels
In case the tender is delivered through a postal service, the permanently sealed envelope is inserted in a second sealed envelope marked "Tender".
If the tender is delivered per carrier, the tender should be delivered to the secretary of the Scientific Service MUMM, Gulledelle 100, 1200 Brussels (room 524 on the fifth floor).
To modify or withdraw a transferred or submitted tender, a written declaration is required, which is duly signed by the tenderer or his representative.
The object and scope of the changes must be, under penalty of invalidity of the tender, described in detail.
The withdrawal must be unconditional.
The opening of the tenders will be done on 29/02/2015 at 10:00 hour, in room 431 of the Science Service MUMM, Gulledelle 100, 1200 Brussels, in front of the leading official. The opening of the tenders is done without announcement of the prices.
Tenders shall be accepted provided that the session of the opening of the tenders by the chairman is declared open.
Regardless of the cause of it, late receipt of tenders will not be accepted or stored without opening.
A late tender is accepted to the extent that the contracting authority has not yet closed the call for tenders and the tender has been sent by registered letter no later than four calendar days before the date of the opening of the tenders.

8.Legislation and conditions of contract


- The law of June 15, 2006 concerning public procurements and certain contracts for work, supplies and services;

- The royal decree of July 15, 2011 concerning public procurements in traditional sectors;

- The royal decree of January 14, 2013 laying down the general rules of public procurement and concessions for public works;

- All to the above mentioned law and decrees applied changes applicable on the day of the opening of the tenders;



- The law of August 4, 1996 concerning the welfare of workers in the performance of their work and all applicable Belgian legislation on safety.

9.Conflicts of interest


In the context of the fight against conflict of interest, in particular the “revolving doors” as determined in the Law of May 8 2007 approving the United Nations Convention against corruption, signed in New York on October 31 in 2003, the tenderer abstains to rely on one or more earlier (internal or external) staff of the Royal Belgian Institute of Natural Sciences, within two years following his / their resignation, retirement or any other departure from the Royal Institute Natural Sciences, in any manner whatsoever, directly or indirectly, in the prospect of the preparation and / or submission of a tender or other intervention in the context of the award procedure, as well as actions within the framework of the execution of this contract.
This at least insofar as there is a direct link between the past activities of the concerned person / persons by the contracting authority and its / their actions in the context of this contract.
Infringements of this measure resulting in the distortion of the normal conditions of competition, will be sanctioned according to the provisions of Article 9 of the law concerning public procurement and certain contracts for works, supplies and services from June 15 2006, specifically, whether the exclusion of the offer or the termination of the contract, as appropriate.

10.Tender


All terms and conditions stated in the specifications are accepted and executed. By submission of the tender, the tenderer shall automatically abandon its general or special terms and conditions, even if they are included in the tender.

Messages 1.10.1.Signatures


The tender must be signed under penalty of invalidity by the manager or his representative. If the tender is submitted by a combination without legal entity, all managers or representatives must sign the documents on penalty of invalidity of the tender.
The call for tenders must be signed and must be submitted along with the tender to the contracting authority.
Erasures, overwritten, additions or changes, both in the offer and in the annexes, which may affect the essential requirements of the contract must also be signed by the manager or his representative.
Each page of the tender, the call for tender and the documents attached must be initialled.

Messages 1.10.2.Languages


The tender is compiled in Dutch, French or English.

Messages 1.10.3.Confidential information


The tenderer must indicate in the tender clearly what information is confidential and / or relating to technical or commercial secrets and therefore should not be disclosed by the contracting authority.

Messages 1.10.4.Commitment period


Tenderers shall remain bound by their offers for a period of 120 calendar days from the day after the opening of the tenders.

Messages 1.10.5.Tender form and inventory


The tenderer preferably uses the tender form annexed to this call for tenders and inventory for the submission of the tender.
If the tender is drawn up in a different way than the tender form and inventory drawn up by the contracting authorities attached to this call for tenders, the tenderer must, under penalty of invalidity, declare on each document that the document is in accordance with the tender form and inventory associated with the call for tender and that he therefore takes full responsibility.
Any mentioning that is not in accordance with the tender form and inventory compiled by the contracting authority will be considered as not written.

Messages 1.10.6.Other information and documents to add to the offer


In relation to the selection criteria (see paragraph 15.2):

  • an overview of at least 50 operational flight hours and/or 250 airborne measurements with a similar aircraft.

  • a certification record of a comparable SO2 sniffer sensor system according to EASA rules for a similar multi engine aircraft type.

In relation to the award criteria (see paragraph 16):



  • an inventory of the breakdown of the price, according to the inventory in Annex 1,

  • a clear technical description of the delivery,

  • a description of the conditions of the guaranty and the accompanying services;

  • a technical information sheet including at least:

    • physical dimensions,

    • weight,

    • power consumption,

    • temperature and humidity range,

    • a technical drawing of the SO2 sniffer sensor system;

  • an overview of all connections to and from the SO2 sniffer sensor system with:

    • connector type (constructor and serial number),

    • signal and conductor type per pin-number,

    • measurements of the diameter of the air intake and outtake;

  • screenshots of the sniffer sensor interface software of at least:

    • a visualization of the calculation of the Sulphur fuel content in the ship fuel,

    • the electronic maritime charts with: ship positions, indication of the plumes and AIS information.

11.Guarantee


The deposit shall be governed by the provisions of Article 65 of the Royal Decree of January 14th, 2013 laying down the general rules on public contracts and concessions for public works.
The guarantee period is set at minimum one year from the provisional acceptance of the whole. The tenderer is free to propose a more extensive guarantee and after sale service.

12.Subcontractors and other entities.


The tenderer shall indicate in his tender any part he intends to subcontract and any proposed subcontractors. The tenderer is obliged to rely on these subcontractors. The appeal to other contractors is only acceptable with the consent of the contracting authority.
When the tenderer is relying on the capacities of other entities for his qualitative selection and in case this this capacity is determinant for his selection, the tenderer must indicated in his tender for which part he relies on this capacity and what other entities he suggests. The tenderer is obliged to rely on these subcontractors. The appeal to other contractors is only acceptable with the consent of the contracting authority.
The tenderer remains solely liable to the contracting authority when he entrusts the implementation of its obligations in whole or in part to third parties. The contracting authority has no contractual relationship with those third parties.
It is forbidden for the contractor to entrust all or part of the command:


  • a vendor or a service provider who is in a situation of exclusion;

  • a supplier or service provider that was excluded by the contracting authority.

Any violation of this prohibition may result in the application of an official measure.


13.Price

Messages 1.13.1.Pricing


This contract is a contract against a global price.
All prices stated in the offer must be expressed in euros.
The contractor submits a price including all possible costs and charges that have settled weigh on the assignment.
In accordance with article 42, §2, 3° of the Code of Value-Added Tax, the contract is exempt from VAT ( …§ Paragraph 2. Exempt from VAT are: 1° the supply of aircraft, aquaplanes, helicopters and similar devices aimed to be used by the State or by airlines mainly operating on commercial international transport of passengers and commercial freight; 2° the supply to builders, owners and users of aircraft referred to in 1°, of objects intended to be incorporated into these craft or to serve their operation; 3° all services which are subject to construction, alteration, repair, maintenance and rental of the aircraft referred to in 1° or 2°.)

Messages 1.13.2.Price Revision


Price revisions are not allowed.

14.Bail


Bail is set at 5% of the total contract price.
The contractor shall, within 30 calendar days following the day on which the contract was signed, provide proof that the bail has been paid.
These documents, signed by the depositor, stating for which reason the bail was set and the precise use, consisting of summary information concerning the contract and reference to the contract documents and the names, forenames and full address of the tenderer and possibly those of the third party who has made the deposit on behalf of the tenderer, stating " investor " or "authorized representative", as applicable.
The guarantee will be released upon final acceptance of the order.

15.Access rights and qualitative selection.

Messages 1.15.1.Access right


A. Being excluded at any stage of the award procedure of access to it, the tenderer in judicial decision which has the force of res judicata and where the contracting authority has knowledge, is convicted of:


  • involvement in a criminal organization as defined in Article 324bis of the Criminal Code;

  • bribery under Article 246 and 250 of the Penal Code;

  • fraud as defined in Article 1 of the Convention on the protection of the financial interests of the Community ë le approved by the Law of February 17, 2002;

  • of money laundering as defined in Article 5 of the Law of January 11, 1993 on prevention of the use of the financial system for money laundering and terrorist financing.

B. Can be excluded at any stage of the award procedure of access to it, the tenderer who:




  1. in a state of bankruptcy or liquidation, which stopped working, which is undergoing judicial reorganization or is in any analogous situation arising from a similar procedure which exists in other national regulations;

  2. has filed for bankruptcy, for an arrangement with creditors or judicial reorganization is pending or which is the subject of any other similar proceedings in other existing national regulations;

  3. in judicial decision which has the force of res judicata has been convicted of an offense concerning his professional conduct;

  4. in his professional practice has committed a serious fault;

  5. has not fulfilled obligations relating to the payment of social security contributions in accordance with the provisions of Article 62 of the Royal Decree of July 15, 2011 concerning the publication of public procurements in traditional sectors;

  6. is not in order with the payment of taxes under Belgian law or those of the country in which he is established in accordance with Article 63 of the Royal Decree of July 15, 2011 concerning the publication of public procurements in traditional sectors;

  7. is seriously guilty of making false declarations when providing information, due to application of this chapter, or has not supplied such information.

Proof that the tenderer is not in one of the situations of exclusion, can be supplied by:



  • for A and B a), b) or c) by submitting an extract from the judicial record or an equivalent document issued by a judicial or administrative authority in the country of origin or provenance, showing compliance to the requirements;

  • for B e) and f) by a certificate issued by the competent authorities of the country concerned.

C. The tenderer will be excluded from access to the award procedure of the contract if he was responsible for research, testing, study or development of the assignment if he receives a benefit from his actions that normal competitive conditions prevent or distort competition.

Nevertheless, the contracting authority asks, before the exclusion of his application to the tenderer, to provide by registered letter a justification demonstrating that the tenderer did not benefit from any advantages as referred in the previous paragraph. This requirement does not apply if the justification for the request to participate was added to the tender.
Accountability is only admissible if it is submitted to the contracting authority within twelve calendar days counting from the day following the dispatch of the registered letter or within the therein specified longer period.
The tenderer concerned provides evidence of the dispatch of the account.
D. Is also excluded, the tender submitted by a company connected with a person who was charged earlier in the research, testing, study or development of the contract if that company, as of that relation, benefits by these actions resulting in the preventing of normal competition conditions or the distorting of competition.
For the purposes of this section "affiliated companies" means any company over which a person referred to in the previous paragraph directly or indirectly, exercises a dominant influence or any company which can exert a dominant influence over that person or, as he is subject to the dominant influence of another company because of ownership, financial participation or the provisions which govern it.
The dominant influence is presumed whenever a company, directly or indirectly, in relation to another company:
1° possesses the majority of the subscribed capital of the Company, or

2° holds the majority of the votes attached to shares issued by the Company, or



3° is able to nominate more than half of the members of the management, board, or supervisory body of the company.
Nevertheless, the contracting authority requires, before the exclusion of the tender of that related company, to provide by registered letter, the adequate justification from the tenderer demonstrating that he does not possess such advantage.
The justification is based on the bonds of the company, its degree of independence and any other sufficient reason. It shows either that there is no dominant influence, either, if there is, it has no impact on the issued contract.
Accountability is only admissible if it is submitted to the contracting authority within twelve calendar days counting from the day following the dispatch of the registered letter or within the therein specified longer period.
The tenderer provides evidence of the dispatch of the account.
By submitting the tender, the tenderer declares not to be in any of the exclusion situations. The contracting authority will examine the accuracy of this implicit sworn statement in respect of the eligible tenderer. To this end, it will ask the concerned tenderer by the quickest means and within the time period that it designates, to provide the required information or documents to allow the contracting authority to examine the situation of the tenderers eligible. The information or documents which the contracting authorities can request free of charge by electronic means, will be requested by the contracting authority itself.

Messages 1.15.2.Qualitative selection


Technical and professional proficiency:
Proven effectiveness: the SO2 sniffer sensor system to be provided must be based on proven and demonstrated equipment for air quality monitoring that has been specially modified for flight operations. The supplier has to prove the effectiveness of the sniffer sensor by a track record of at least 50 operational flight hours and/or 250 airborne measurements with a similar aircraft.
Proven airworthiness: the supplier must prove the airworthiness of the SO2 sniffer sensor system, the supplier has to provide a certification record of a comparable SO2 sniffer sensor system according to EASA rules for a similar multi engine aircraft type.
The assessment of these criteria will be done based on the requested documents stated under 10.6 that have to be included in the tender.
    1. Award criteria


The tenders will be assessed regarding the following award criteria:


Criterion

Weight (in %)

Price

50 %

Quality

30 %

Warranty and maintenance

20 %

These criteria will be assessed as follow:


Price: The evaluation is done using the following formula Pmin / Px x Y, where Pmin represents the amount of the lowest bidder, Px the amount of the bidder and Y the weight.
Quality: this includes among others: any additional elements besides the minimum requirements that may provide an added value for the execution of Marpol Annex VI monitoring.
Warranty and maintenance: this includes among others: the duration and conditions of the guarantee and accompanying services.
The assessment of these criteria will be made on the basis of the elements mentioned in section 10.6 that should be included in the tender.
The scores for all the award criteria will be summed up. The contract will be awarded to the tenderer which has submitted a valid offer and achieves the highest total score.

16.Provisional and final acceptance


If appropriate, an official statement of provisional acceptance or refusal of provisional acceptance will be drawn up after the following moments:


  1. the first provisional acceptance: after delivery and successful installation of the associated sniffer sensor interface software on the Virtual Machine of the Mission Management Unit (MMU) by RBINS;

  2. a second provisional acceptance: after installation of the SO2 sniffer sensor system on board of the airborne surveillance platform OO-MMM by RBINS and the execution of a successful test flight;

  3. third provisional acceptance: after an extensive testing phase of six months.

The final acceptance will take place after the expiration of the warranty period.


17.Billing and payment


Payment will be made according to the following schedule:


  1. after the first provisional acceptance: 25%;

  2. after the second provisional acceptance: 50%;

  3. after the third provisional acceptance: 25%.

The detailed invoices, drawn up in euro, must be sent, together with the official statement of the provisional acceptance to the following address:


Scientific Service MUMM

Attn. Ward VAN ROY

Gulledelle 100

1200 Brussels

18.Result commitment


The contractor shall provide all the necessary measures, even if it is not explicitly stated in the present call for tenders, to achieve a satisfactory outcome and to meet the requirements of this call for tender. All efforts to accomplish this, is part of the job and should be foreseen by the contractor. The agreement resulting from this contract is an obligation of result.

19.Delay fines


If the contractor fails to comply with the implemented deadlines, he is imposed to fines. These are calculated at a rate of 0.1% of the amount of the contract per calendar day of delay.
The delay penalties are claimable without any formal notice by the simple expiry of the aforementioned execution times without drawing up an official statement and shall automatically be applied to the total number of days of delay.
Without prejudice to the delay fines, indemnifies the contractor, the contracting authority as the case against all damages it is owed to a third party by reason of his delay in performance of the contract.

20.The contractor’s liability


The contractor bears full responsibility for the errors and negligence’s that occur in the deliveries.

21.Staff


The contractor commits himself to let the job carried out by the designated persons in the tender. Possible replacements must be accepted by the contracting authority.

22.Insurance


The contractor must be insured to cover his liability for accidents, as well as his civil liability towards third parties in the execution of the assignment.
Within 30 days after the conclusion of the contract the contractor shows that he has entered this insurance on the basis of a certificate proving the sufficient amount of the guaranteed liability for this assignment.
At any time during the execution of the contract, the contractor shall submit this certificate within 15 days after receiving the request from the contracting authority.

23.Confidentiality


The contractor and the contracting authority involved in the execution of the contract, acquired knowledge of information or documents or receive information of any kind that is classified as confidential and, in particular related to the subject of the contract, the required resources for its execution and on the functioning of the departments of the contracting authority shall take the necessary measures to prevent the communication of such knowledge of information or documents to third parties.
The contractor who has during the execution of the assignment knowledge of a design or model, know-how, method, or an invention belonging to the contracting authority or jointly to the contracting authority and the contractor shall abstain from any communication on the design or model, the know-how, the method of the invention to a third party, unless those elements are the subject of the assignment.
The contracting authority who has during the execution of the assignment knowledge of a design or model, know-how, method, or an invention belonging to the contracting authority or jointly to the contracting authority and the contractor shall abstain from any communication on the design or model, the know-how, the method of the invention to a third party, unless those elements are the subject of the assignment.

The contractor will incorporate in its contracts with subcontractors the confidentiality obligations which the contractor must comply to for the execution of the contract.


24.Intellectual property


The contracting authority obtains the intellectual property created, developed or used in carrying out the assignment.
The contracting authority will have the right for commercial and non-commercial, including educational use, for all exploitation modes and forms, for the entire duration of the relevant law and for the whole world.
The contractor must take all measures necessary to safeguard the rights of the contracting authority and shall, if necessary, at its own expense, comply with the formalities necessary to ensure that these rights can be invoked against third parties. He informs the contracting authority about affected settlements and the fulfilled formalities.
The contractor guarantees that the creations that he will realize will not infringe on any third party right or any law.
The contractor who has not respected the rights of a third party or did not inform the rights to the contracting authority guarantees every claim, and this without limiting the amount that would allow a third party against the contracting authority.
All fees which the contractor may owe to the authors and to the artistic and technical staff required for the execution of the assignment are at his expense.
The contracting authority may delegate all or part of the acquired rights to third parties under the contract.

25.Durability


All federal contracting authorities referred to in Article 2 (1 ° to 4 °) of the Law of May 22, 2003 concerning the organization of the budget and the accounting of the Federal State must comply with the circular of May 16, 2014. Therefore in the framework of this contract, sustainable development is taken into account to the maximum level in the determination of the object, the criteria and the terms and conditions of the contract.

26.Disputes


All disputes regarding the performance of this contract shall be settled exclusively before the competent courts of the judicial district of Brussels. The official language is Dutch or French.

A.2.TECHNICAL PROVISIONS

    1. Context of the assignment


The Royal Belgian Institute of Natural Sciences (RBINS) is a federal scientific governmental institute with independent management, falling under the Federal Programatory Service (FPS) Science Policy under the guardianship of the minister or statesecretary responsible for science policy.
The Scientific Service MUMM of the Operational Directorate Nature of the RBINS, is a federal public agency with legal competence at sea under the Act of January 20, 1999 for the protection of the marine environment in marine areas under the jurisdiction of Belgium and the law of 6 april 1995 to prevent pollution from ships and is hence authorized for the enforcement of the IMO Marpol regulations as well as the IMO Marpol Annex VI regulation at sea
On the 1’st of January 2015 the new sulphur content limits of the revised IMO Annex VI relating to a reduction in the sulphur fuel content entered into force in the European SECA area, which consist of the North Sea and the Baltic Sea. Within the European Union the new sulphur limits were ratified through the Council Directive 1999/32/EC of 26 April 1999, relating to a reduction in the sulphur content of liquid fuel from 1% to 0.1% sulphur in the Sulphur Emission Control Area (SECA).
In order to be able to address the issues concerning the enforcement of IMO Marpol Annex VI regulations the CompMon network was established in 2013, in 2014 RBINS joined this network. The CompMon partnership consists of partners active in the field of marine pollution, maritime transport, mobility, border control, coast guard, port inspections, air pollution emissions, meteorology and remote sensing. Within this network the partners are able to share their experiences and questions concerning the Marpol Annex VI legislation and the dedicated enforcement measures.
The current agreement is part of a project finance by the European Union funding program, Connecting Europe Facility (CEF). In particular the project with projectname: “Compliance Monitoring pilot for Marpol Annex VI (CompMon)” with proposal nr: “2014-EU-_TM-0546-S” was submitted by the CompMon partnership. The goals and specifications of the CompMon project have been defined in the Grant Agreement (INEA/CEF/TRAN/M2014/1025268). The current agreement must be in line with the specifications on public procurement as specified under the Grand Agreement1.
It is included the Grant Agreement of the CompMon project that the RBINS will equip the airborne surveillance platform OO-MMM with a state of the art, specially designed SO2 sniffer sensor system for Marpol Annex VI monitoring at sea. This SO2 sniffer sensor system must be capable to conduct in flight aerial measurements of SO2 and CO2 emissions of ships to determine in flight the sulphur fuel content.

    1. Project manager


The tenderer must assign a project manager responsible for the follow up of the project. All correspondence relating to contract agreement and its execution must be done through this point of contact. All communication shall be done in Dutch, French or English.
    1. Specification of the SO2 sniffer sensor system

      1. Functional specifications


The SO2 sniffer sensor must be capable for measuring SO2 and CO2 concentrations in the exhaust plumes from ships. The supply of the outside air to the SO2 sniffer sensor will be provided through an probe on the belly of the aircraft and connected to the air-intake of theSO2 sniffer sensor through a flexible PVC hose.
The measurements of SO2 and CO2 concentrations have to be used instantaneous for the calculation, by the sniffer software interface of the mass fraction of the sulphur fuel content (in %). The calculated sulphur fuel content should have a resolution of 0.05 percent by mass and with an accuracy of 0.5 percent by mass, this means that margin of error of the measured sulphur fuel percentage should not exceed 0.5% relative to the actual sulphur fuel content.
The SO2 sniffer sensor must be capable to sample exhaust plumes at a distance of minimum 200m from the ship exhaust and with an airspeed of minimum 100kts. The SO2 sniffer sensor must be functional all year long, both during daylight and during the night and with all weather conditions.
      1. Technical specifications


According to the MARPOL Annex VI regulations, the SO2 sniffer sensor must be able to measure the amount of SO2 in the ship emissions using a UV spectrometer and the amount of CO2 emissions using an IR radiometer, the sulphur fuel content must be calculated based on these two gas measurements.
The SO2 sniffer sensor will be installed on board of the surveillance aircraft OO-MMM by RBINS (see Annex 2 for a technical fiche of the airborne platform). RBINS has already made the required adjustments to the aircraft for the installation of the SO2 sniffer sensor.


  1. The available current is 20 Amp 28Volt;

  2. The maximum weight of the sniffer sensor is 50 kg;

  3. A sampling probe (pitot tube with internal diameter of 6 mm) is installed on the belly of the aircraft and connected to a flexible PVC tube (with internal diameter 3 mm and outer diameter of 6 mm), this will be connected to the air intake of SO2 sniffer sensor system;

  4. The available dimensions for installation on top of the Radar system are 50 cm width (19 inch), 46 cm height and 80 cm deep (with 15 cm left at the rear side for the connections to and from the sniffer).
    1. Specification of the SO2 sniffer sensor software interface

      1. Functional specifications


The SO2 sniffer sensor system must be accompanied with a tailored sniffer sensor software interface with nautical charts with integrated AIS visualisation. On the nautical charts the (AIS detectable) ships must be displayed with an indication of the modelled location of the smoke plume based on the current wind conditions (provided by the GNS600 through ARINC, see below).
The software must instantly show the measured SO2 and CO2 concentrations. The sulphur fuel content of a ship must be calculated instantly after the measurement of the SO2 and CO2 concentrations in the ship-exhaust plume, the result must be automatically linked to the inspected ship. The sulphur fuel content must be calculated automatically when passing ship exhaust plumes, but additionally it must be possible to manually execute a sulphur fuel content calculation.
It must be possible to visually mark ships for inspection, this way the pilots know which ships have to be inspected. It must be possible to indicate if the inspected ships comply to the Marpol Annex VI regulation or not and to add additional comments.
All measurements must be stored in a database together with the available AIS information, compliancy and comments. The records must be easily exportable for post flight reporting (by a generated report in XLS, CSV, XML, or similar file format).
      1. Technical specifications


The sniffer interface software will be installed on the Mission Management Unit (MMU) on board of the OO-MMM platform by RBINS, the MMU is designed by Optimare Sensorsysteme GMBH (Germany) and fully certified according to EASA rules by Airplus Maintenance GMBH (Germany).


  1. The sniffer interface software must be installed on the computer of the mission management unit, the computer runs on a customized Linux Open Suse platform, therefore the sniffer interface software will be installed on a virtual machine (Windows XP, 2 GB RAM, 2CPU’s of 2.5Ghz). The connection with the sniffer must be established via Ethernet connection.

  2. The aircraft is equipped with a VHF antenna and AIS receiver (type: Comar SLR 200), both are at the disposal for the sniffer sensor interface software

  3. ARINC data labels can be provided for the sniffer interface software (see below for the available data labels)

  4. A dedicated LNA GPS receiver is available for the positioning of sniffer interface software.
    1. Accompanying services


The provisions of the SO2 sniffer sensor and the sniffer software interface must consist of the following accompanying services:


  1. the provision of one year data analysis and processing support;

  2. the provision of one year telephone and internet technical support;

  3. the provision of a maintenance schedule based on the operating time, this schedule consists an estimate of the costs for maintenance, repairs and planned intervention and calibrations covering a period of five years (including the details concerning the calibration gasses);

  4. the provision of a description of the costs for software upgrades;

  5. the provision of a complete plan of the circuits and a block diagram of the system.

1.Available connections


All cable connections between the aircraft, the console and the SO2 sniffer sensor system will be provided by the RBINS. Subscriber must provide a clear description of all connections with the SO2 sniffer sensor system. Following connections are available for the operation of the SO2 sniffer sensor system.


Messages 2.1.1.ARINC


Following ARINC labels are available on ASP-CON-06


ASP-CON-06

Connector type Amphenol: D3899/26FE35PN-LC

PIN

Conductor Type

Signal

1

AWG 22 Double Shielded

Arinc 429 TX A (from GTN 650 nr 1)

2

AWG 22 Double Shielded

Arinc 429 TX B (from GTN 650 nr 1)

3

AWG 22 Return

Arinc 429 Return (from GTN 650 nr 1)




The GTN 650 Format ARINC 429 High Speed labels:




310 Latitude




311 Longitude




312 Ground Speed




314 True Heading




315 Wind Speed




316 Wind Direction




150 Time NOT AVAILABLE - Label 125 Greenwich Mean Time (BCD) is available from the GTN 650




260 Date NOT AVAILABLE - Label 260G date (BCD) is available from the GTN 650




321 Drift Angle




313 True Track

4

AWG 22 Double Shielded

Arinc 429 TX A (from GDU 620)

5

AWG 22 Double Shielded

Arinc 429 TX B (from GDU 620)

6

AWG 22 Return

Arinc 429 Return (from GDU 620)




GDU 620 Format ARINC 429 High Speed labels:




204 Baro Altitude




324 Pitch Angle




325 Roll Angle

7

AWG 22 Double Shielded

Arinc 429 TX A (from KRA 405B)

8

AWG 22 Double Shielded

Arinc 429 TX B (from KRA 405B)

9

AWG 22 Return

Arinc 429 Return (from KRA 405B)




KRA 405B Format ARINC 429 Low Speed label:




  1. dio Altitude





Messages 2.1.2.VGA


A VGA video input for the strategic display on the cockpit monitor (Avallex 4095) is available on ASP-CON-06 (Pin 30-39).


ASP-CON-06

Connector type Amphenol: D3899/26FE35PN-LC

PIN

Conductor Type

Signal

30

RG 179 Coax

VGA 2 RED

31

RG 179 Coax Return

VGA 2 RED GROUND

32

RG 179 Coax

VGA 2 GREEN

33

RG 179 Coax Return

VGA 2 GREEN GROUND

34

RG 179 Coax

VGA 2 BLUE

35

RG 179 Coax Return

VGA 2 BLUE GROUND

36

RG 179 Coax

VGA 2 HORIZONTAL SYNC

37

RG 179 Coax Return

VGA 2 HORIZONTAL SYNC GROUND

38

RG 179 Coax

VGA 2 VERTICAL SYNC

39

RG 179 Coax Return

VGA 2 VERTICAL SYNC GROUND

Messages 2.1.3.AIS and GPS


An AIS antenna is available on connector ASP-CON-017 (connector type TNC).


ASP-CON-017

Connector type TNC Chassis

PIN

Conductor Type

Signal

Center

RG142 (50 Ohm)

FM Antenna

Outer

RG142 (50 Ohm)

FM Antenna

A dedicated LNA aviation GPS antenna is available for the connection to the sniffer.




GPS connection

Connector type BNC Chassis

PIN

Conductor Type

Signal

Center

RG142 (50 Ohm)

+5V for LNA

Outer

RG142 (50 Ohm)

GPS Antenna

Messages 2.1.4.Power


A dedicated power connection is available on ASP-CON-07A approximate cable length is 1.5 m, maximum load is 20Amp.


ASP-CON-007A

Connector type Amphenol: 62GB-12E14-02SN

PIN

Conductor Type

Signal

A

AWG 12

+ 28 VDC CB 27 Console

B

AWG 12

GROUND

2.Installation of the SO2 sniffer sensor system


The sniffer sensor system will be installed on top of the SLAR transceiver behind the pilot and co-pilot seat, all connectors for connection to the power supply and the navigation data are available on a connector panel behind the SLAR (see Figure ). RBINS will be responsible for installation of the sniffer sensor on the OO-MMM platform, including all cable connections from the console and the aircraft to the sniffer sensor system.

Figure Location for the installation of the SO2 sniffer sensor system

Composed in 1000 Brussel, at ……/….../2015

Camille PISANI

General Director

Signature of the manager (s) or agents), preceded by "read and approved".

(In case a combination without legal status is proposed, all managers or agents must sign the call for tender.)

Place:
Date:


Name:

A.3.Annexes

Annex 1: tender form and inventory



Annex 2: technical documentation OO-MMM platform


1 Reference is made to:

  1. http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:32013R1316 concerning the CEF Regulations

  2. and to https://ec.europa.eu/inea/sites/inea/files/model_grant_agreement_en.pdf for a model of the Grant Agreement and its general provisions

RBINS-SNIFFER-2016



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